Our Constitution

Cor Meibion Pontypridd

Pontypridd Male Voice choir


RULES AND CONSTITUTION


 

PART 1 – Purpose of Choir and Use of Property


1.   Adoption of the Constitution

The association and its property will be administered and managed in accordance with the provisions in Parts 1 and 2 of this constitution.


2.  Title

The name of the Choir shall be Cor Meibion Pontypridd (Pontypridd Male Voice Choir)     


3.   The Objectives

To advance public education and awareness of choral music. To entertain audiences at the same time. To safeguard uphold and preserve the musical heritage and language of Wales. To promote the pursuit of music excellence in local schools through the John Tree award*. To encourage the pursuit of singing excellence at the Welsh college of Music and Drama through the Dorothy Davies-Ingram award*. To support community activities and charities as and when appropriate. The Choir will be a non-political organisation. (*Dependant on the continued availability of funds).


4.  Application of the Income and Property

Trustee or other officer in respect of any negligence, default breach of duty or breach of trust of which he or she may be guilty in relation to the Choir but excluding:

 

5.  Dissolution

 

6.   Amendments


PART 2 Administrative Provisions

7.   Membership

  

Life Membership:

All Choir members achieving forty years unbroken service with the Choir will be nominated for Life Membership. The nomination will be considered by a meeting of the Choir committee, if appropriate the committee will award Life Membership to the Choir member nominated. Choir Members granted Life Membership will NO longer be required to pay membership fees. All nominations for Life Membership must be put in writing to the General Secretary and seconded by another Choir Member. Should it be brought, to the committees, attention, that a life member has broken the rules and regulations laid out in this Constitution, the Committee shall have the right to withdraw the Choristers Life Membership.


Conditions of Membership:

Subscriptions

The Annual Membership subscriptions as decided by the Annual General Meeting shall be paid as and when decided by the committee.


8. Termination of Membership

Membership is terminated if:

9.  General Meetings

 

10.  Notice

(c) Any alteration of the Rules and Constitution requires a two-thirds majority at the Annual General Meeting subject to there being at least 50 percent of the total Choir membership present. 


11.  Quorum


12.  Chair

meeting.


13.  Adjournments

 

14.  Votes 

 

15.  Representatives of Other Bodies


16.  Officers and Trustees

 

17.  The Appointment of Trustees

Management: The management of the Choir, and all arrangements for rehearsals, concerts and engagements shall be in the hands of the Management Committee.


18.  Powers of Trustees

 

 

19.  Disqualification and Removal of Trustees

A Trustee shall cease to hold office if he or she: 


20.  Proceedings of Trustees

chair that meeting.


21.  Delegation


22.  Irregularities in Proceedings

a Trustee:

if, without:

– the decision has been made by, a majority, of the Trustees at a quorate meeting.

shall be invalidated by reason of the failure to give notice to any Trustee or member or by reason of any procedural defect in the meeting unless it is shown that the failure or defect has materially prejudiced a member or the beneficiaries of the Choir.


23.  Minutes

The Trustees must keep minutes of all:

 

24.  Annual Report and Return and Accounts

(a) The Choir’s yearly examination of accounts shall be verified by an external party or registered Auditor prior to submission at the Annual General Meeting.

 


 

 

25.  Registered Particulars

The Trustees must notify the Commission promptly of any changes to the Choir’s entry on the Central Register of Charities.


26. Property

 

27. Repair and Insurance

The Trustees must keep in repair and insure to their full value against fire and other usual risks all the buildings of the Choir (except those buildings that are required to be kept in repair and insured by a tenant). They must also insure suitably in respect of public  liability and employer’s liability.

 

28. Notices

(1) Any notice required by this constitution to be given to or by any person must be:

(2) The Choir may give any notice to a member either:

 

(3)A member who does not register an address with the Choir or who registers only a postal address that is not within the United Kingdom shall not be entitled to receive any notice from the Choir.

(4) A member present in person at any meeting of the Choir shall be deemed to have received notice of the meeting and of the purposes for which it was called.

(5)


29. Rules



PART 3 – Rules adopted under Paragraph 29 of Part 2 of the Constitution.

30. Disputes

If a dispute arises between members of the charity about the validity or propriety of anything done by the members under this constitution, and the dispute cannot be resolved by agreement, the parties to the dispute must first try in good faith to settle the dispute by mediation before resorting to litigation.

 

31. Staging at Engagements

The Committee in consultation with the Conductor are empowered to prevent the staging of any member.

 

32. Choir Dress

Choir Uniforms will be provided for singing members, at the discretion of the Management Committee. The uniforms are the property of the Choir and the  Management Committee will decide what contribution each choristers will make towards the cost.

 

33. Funds of the Choir

 

 

 

34. President  and Vice Presidents of the Choir

 

35. Appointments (1)

 

36. Appointments (2)


37. A  Musical Director/ Conductor

Shall be appointed by the Committee and the terms of the appointment shall be set out in correspondence agreed by both parties.


38. The Musical Director/ Conductor shall have the right,

Subject to the approval of the Committee:


39. An Accompanist

Shall be appointed by the Committee in consultation with the Conductor, and the terms of the appointment shall be set out in correspondence agreed by both parties.


40. Voice Tests

Applicants for membership shall, and any member may at any time, be required to undergo a voice test. Each member shall undergo a voice test when required by the conductor or Management Committee. Any adverse decision will be referred to the Management Committee for a decision on continuation of membership.


41. Eligibility to Stage

All new choristers are required to attend a minimum of 30 rehearsals prior to staging, or less, with the approval of the conductor and Management Committee. The 30 rehearsal period may also be extended if necessary.


42. Responsibilities of Members


43. Publication

These rules (and constitution) will be published on the Choir’s website and will otherwise be made available to members in printed form if so requested.


44. Alterations and Amendments to the Rules

The Rules under Part 3 may be amended by majority decision at any General Meeting of the Choir. The Appendices to the Rules may be amended by the Committee at any time.


45. Interpretation

In this constitution ‘connected person’ means:

(1) above;